Registering to attend Council meetings (see schedule) is a practice that Council may implement from time to time to ensure the health and safety of all attendees.
In accordance with Rule 52 of Council's Governance Rules(PDF, 899KB), where Council meetings are held in Council buildings, conditions of entry may apply to ensure community safety. The Chief Executive Officer may from time to time, erect signage stipulating conditions of entry to Council Buildings in accordance with the Community Local Law. Conditions may include sign in requirements and proof of identification. Failure to comply may incur penalties under Council's Community Local Law.
This practice may also apply to our monthly Planning Committee meetings.
How do I register?
Attendees may register prior to the meeting by filling out a hard copy form(PDF, 158KB) and bringing it to the meeting.
Hard copy forms are also available from our Customer Service Centres and in the Council chamber foyer.
Please note that admittance will also be subject to capacity limitations in the gallery.
Why do I need to register?
The registration process is being implemented by Council to effectively manage public attendance at Council meetings, as well as to ensure the health and safety of all attendees of the Council meeting. Council is committed to fair and equal access to Council meetings for all members of the public, which is why this practice will only be implemented from time to time when the Chief Executive Officer determines that registration is required to ensure a safe environment for our attendees. Council is required by law under the Occupational Health and Safety Act 2004 to ensure a safe and healthy working environment for employees and other person attending Council meetings.
What personal information do I need to provide?
Council will only require your full name and a phone number in case we need to contact you. Sighting of identification by authorised officers will be required prior to entry into the Council chamber.
What happens with my personal information?
The City of Kingston is committed to protecting your privacy. Council is obliged to manage personal information under the Privacy and Data Information Act and Information Privacy Policy in a diligent manner and takes this responsibility seriously. All personal information provided through the registration process will be destroyed within 24 hours, unless the disclosure of information is required by law. For example, we may disclose personal information when reporting a matter to police.
Can I watch Council Meetings online?
Yes, all Council Meetings and Planning Committee meetings are live streamed.
Questions
Please contact Manager Governance, Risk & Integrity at governance@kingston.vic.gov.au or phone via 1300 653 356.